Broughton Sworn in as City Alderman

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  The Shelbina City Council met in regular session on Tuesday, April 9, 2024, at City Hall.

  Unfinished Business:

  The City Auditors from Williams Keepers presented to the City Council the completed audit for fiscal year 2022-2023. The areas that they felt were in deficiency for that fiscal year were bank reconciliation and technology security and disaster recovery. The council asked the auditors a few questions, and they responded to their concerns. City Clerk Janice Magruder informed the council that the bank statements are up to date and that she is working on getting the disaster recovery and technology deficiencies addressed.

  The Aldermen and Mayor gave Magruder their votes for the applicants for the Adams

Scholarship to tally to determine who received the scholarship. She will inform the school

counselor of the winning recipients.

  A motion was seconded and unanimously approved for the approval of the election results.

  New Business

  Aldermen Nick Broughton, Chad Wharton and Mayor Al Dimmitt were all sworn in by

Magruder.

  County Collector John Chinn presented the council with the annual tax settlement report. A motion was seconded and unanimously approved to accept the annual tax settlement report.

  City Superintendent Brian Fifer informed the council that he had conducted a few interviews for the lineman and lineman apprentice jobs and would discuss more about that in the closed meeting.

  A motion was seconded and unanimously approved to surplus the 2023 F-350 aluminum bed, restaurant equipment, and office file cabinets by advertising the aluminum bed, and consignment auction the restaurant equipment and file cabinets as long as the auction company will include the cabinets.

  Fifer said that with the deadlines coming up for the CDBG grant and the extra RFPs that will need to be done, it would be best to wait until early next spring. The City of Shelbina would be the first priority for them next year.

  Mayor Al Dimmitt will get with LN Bross company to get a quote on the handrails for City Hall. Fifer is also going to get a quote from a company out of Macon.

  Fifer let the council know that the ordorimeter would need to be replaced. Clarence will be

approving to pay up to $3,000 of the replacement cost. A motion to approve spending

approximately $6,000 for a new ordorimeter was seconded and unanimously approved.

  Fifer also told the council that the City of Clarence will share the cost for the creek boar with us as an 85/15 percent split.

  Fifer announced that the city received three bids on the lake bridge. They were all over the

estimated cost. The lowest bidder was over $200,000 the estimated cost of the project. The

low bidder and city will be working with Great River Engineers on one particular line item that seems to be where the overage is. It looks like the project will be underway by this fall.

  Fifer gave an update on the sidewalk project. The city will have to move a fire hydrant and a

fence. The sidewalk will be spot repaired from US Bank to the Clinic, and total replacement on the east side of Highway 15 with a possible flashing crosswalk and a bus stop sign at College and Highway 15.

  A motion was seconded and unanimously approved to have treatment done on the gravel roads for dust control along with roads at the lake and pool parking, and possibly up into the golf course club house parking area.

  Fifer presented the council with an option to have Apollo Porta Potties furnish four porta potties for the lake. They would maintain them and stock them with toilet paper and sanitizer for $100.00 each per month. The City will have the outhouses torn down and the hole filled in and capped off. A motion was seconded and unanimously approved to have four porta potties set at the lake.

  Magruder asked about getting the ability to extract interval data from the meters with an

upgrade to ITRON. The council decided to wait until January of next year when the whole total update to ITRON would be completed.

  A motion was seconded and unanimously approved to close the court bond account at Community State Bank.

  A motion was seconded and unanimously approved for setting up the public water district monthly bill as an automatic withdrawal.

  A motion was seconded and unanimously approved to allow Magruder to attend the Lagers training on May 23rd.

  A motion was seconded and unanimously approved to change the signatures on all accounts at Edward Jones to Al Dimmitt, Muriah Schuman, and Michaela Christoffer.

  Magruder and Fifer will be getting with the MPUA representative so he can give them a total quote on IT and cyber security.

Ordinances and Resolutions:

  A motion was seconded and unanimously approved for the yearly chemical expense of approximately $87,500.

  A motion was seconded and unanimously approved for Resolution 24-02 which was read for the first time in name only accepting Brenntag Mid-South for 2024-2025 water plant chemical bids and pool chemical bids to be delivered as requested for the period of May 01, 2024, through April 30, 2025.

  A motion was seconded and unanimously approved for Resolution 24-03 which was read for the first time in name only accepting Hawkins, Inc. for 2024-2025 water plant chemical bids and pool chemical bids to be delivered as requested for the period of

May 01, 2024, through April 30, 2025.

  A motion was seconded and unanimously approved for Resolution 24-04 which was read for the first time in name only accepting Univar Solutions for 2024-2025 water plant chemical bids and pool chemical bids to be delivered as requested for the period of May 01, 2024, through April 30, 2025.

  A motion was seconded and unanimously approved for Resolution 24-05 which was read for the first time in name only accepting SJ Smith for 2024-2025 water plant chemical bids to be delivered as requested for the period of May 01, 2024, through April 30, 2025.

Department Reports:

  Reporting on the Economic Development Committee, Dimmitt announced that Shelby County Cares now has their own 501 C3 status, so they are working to get the Shelby County Economic Development and Shelby County Cares separated. An Alderman asked how much the city contributes toward Shelby County Economic Development and Magruder found in the budget it was $2,500 a year.

  City Attorney Jim McConnell reported he has been working with the county as they have now taken over the city court. He is working on everyday calls and tickets.

  City Marshal Chief Jeff Brown was sick, so Ben Hodges attended the meeting. He let the council know that funding with USDA is tight and it is unknown at this time if the funding will be available for the vehicle grant.

  Magruder presented the council with her report letting them know the city hall staff have completed two disconnect lists, golf course paperwork and training, Teesnap training, new

hire and retiree paperwork, census bureau reporting, adding billing clerk email, and eliminating court clerk email. Muriah printed and mailed budget contract letters. A MIRMA claim for Allen Bowling’s work comp had been started along with a claim on Ron Carter.   

  Magruder informed the council that there is elected official training on June 6th and 7th.

  A motion was seconded and unanimously approved to pay for an annual membership to Sams Club.

  Magruder asked the council to decide how to spend the rest of the American Relief funds.

A motion was seconded and unanimously approved to transfer the remainder of the funds to the street department.

  Fifer informed the council in his report that the city crews have been working on job orders, pole change outs, line at the pump house, brush pickup, one calls on joint line, getting the lake ready, fixing a water leak on a hydrant at the shower house, and installing electric service to Ricketts new building. Fifer will be looking about getting a stainless steel plat for the urinals at the clubhouse.

  Other News

  • The tentative agenda, consent agenda, bills to be paid, and payroll were approved.

  • In closed session, a motion was seconded and unanimously approved give raises to Jared Smith at $0.75/hour, Brian Fifer at $4.32/hour, and Kyle Drebenstedt at $5.50/hour.

  • In closed session, a motion was seconded and unanimously approved to hire Aaron Mutz at $30.00/hour and Justin Miller at $26.00/hour.